PURCHASE TO PAY SOFTWARE

Access Procure Wizard is the leading provider of Purchase to Pay software, as well as Food and Beverage, for the hospitality industry.

We have helped organisations secure millions of pounds of efficiency savings through implementing our Purchase to Pay solution by streamlining procurement, reducing indirect spend and automating invoice processing.

Operators can have all supplier purchase orders, delivery notes, electronic invoices, prices and products in one place, accessed via a single point of control. The visibility and control over expenditure and supplier relationships is second to none, delivering real savings to your bottom line.

PURCHASE ORDERS

Gain access to anything and everything you want to buy from your suppliers using our intuitive PO Pad from requisition to approval.

Permission settings ensure head office never lose control with dual supply enabling employees to request goods whilst being guided by the solution to the best provider of that product or service.

Our Favourites List can be customised both in terms of the content, the product list and par stocks making it simple and ensuring you never have to re-key again.

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KEY BENEFITS

  • Automatically select best prices between suppliers
  • Suggest alternative savings where applicable
  • Send order to best priced supplier
  • Suppliers receive missed opportunity report
  • Create competitive marketplace
  • See suppliers drive prices down
  • Automatically follow business rules e.g. delivery schedule
  • Select suppliers that meet your standards for quality control
  • Restrict some products to specific suppliers – company standards
  • Your supplier, your products, at your negotiated price

PRICE COMPARISON

Our advanced price comparison functionality can automatically compare commonly purchased products between your suppliers at the point of purchase helping hospitality operators make better decisions when it counts most!

The order can either be sent to a single supplier, or split between multiple suppliers based on their best prices. This ordering is ideally suited for fresh produce purchased across categories including Fruit & Vegetables, Meat & Poultry and Fish & Seafood.

KEY BENEFITS

  • Automatically select best prices between suppliers
  • Suggest alternative savings where applicable
  • Send order to best priced supplier
  • Suppliers receive missed opportunity report
  • Create competitive marketplace
  • See suppliers drive prices down
  • Automatically follow business rules e.g. delivery schedule
  • Select suppliers that meet your standards for quality control
  • Restrict some products to specific suppliers – company standards
  • Your supplier, your products, at your negotiated price

GOODS RECEIVING

The goods receipting process within our solution is quick, simple and easy to use. More importantly, it is directly linked to other critical modules including purchase orders, supplier invoicing, stock control and real-time reporting.

Users love our system…no need to re-enter products or quantities! Delivery of goods are confirmed against the original order raised – just one click and catch weights can be updated straight from the invoice.

Adopting good delivery procedures increases assurance that goods delivered are as invoiced thus reducing the potential for short deliveries, sub-standard goods and waste. Dynamic reporting updates other areas of the system once delivery is confirmed including food stock controls, flash reporting and cost commitment modules.

INVOICE MANAGEMENT

We work with your suppliers to facilitate the transition from paper invoices to electronic invoices. All suppliers, both small local suppliers and large national suppliers, can use Access Procure Wizard to submit an electronic invoice.

By utilising purchase to pay technology, you can achieve a reduction in invoice processing time of up to 95%.

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KEY BENEFITS

  • The system checks every line on every invoice and highlights any discrepancies
  • Typically 5% of all invoices prove to have an overcharge and will be captured by Access Procure Wizard
  • Raise a credit request at the click of a button
  • Only pass invoice for payment once outstanding credit is processed
  • Portal invoicing enables operators to flip a PO into an electronic invoice
  • Upload a batch of invoices on a single CSV file through the supplier portal
  • PDF invoices submitted by e-mail can be converted to an EDI invoice

INTEGRATION AND ACCOUNTS PAYABLE

Whether you are a smaller business or a large multinational, Access Procure Wizard makes it possible to automate your AP process and gain full visibility and control. Eliminate storage of paper invoices, optimise payment timing and ensure compliance with external regulations and internal policies.

Access Procure Wizard already integrate with all leading accounts software providers.  Take it one step further and link to Access Finance and Accounts Software for a more seamless experience through Access Workspace our ground breaking platform with all applications in one dashboard with a single sign in giving operators a single source of data.

Download our ‘Recipe for Success’ eBook now to find out more.

Recipe for Success

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